Instruction to Chairs and Presenters
Organizers and chairpersons
Chairperson Arrival
Please come to the staff desk at the front right corner of the meeting room 15 minutes before the starting time, and identify yourself to the staff.1. Procedure and Time Management
Organizers and chairpersons are expected to ensure that each presenter carefully observes the time limits, in order to maintain the meeting schedule.The schedules for the symposia, workshops and forums are listed in the program. If any change from the schedule is necessary, please inform the staff at the meeting site.
The staff will assist with timing. Please make any necessary arrangements regarding the bell signals before the session.
Unless special arrangements are made, the following timing signals will be used.
- One ring: 2 minutes to end of presentation
- Two rings: End of presentation, start of questions
- Three rings: End of questions, end of presenter’s time
Guidelines for Symposium Presenters
1. Language of Presentations
Some symposium will be in English, and some will be in Japanese. (The presentation language for each workshop theme will be indicated at "Symposium at a Glance".2. Timing of Presentations
Please note that the timing of the presentation period and the discussion period may vary for each presentation.3. Method of Presentation
All presentations will be delivered electronically. You must bring your own laptop computer. (Please read carefully the "Technical Requirements for Your Laptop Computer" below.)4. Arriving for Your Presentation
Please bring your computer to the preview desk 20 minutes before the start of your presentation.5. Sound Output
Sound output equipment will not be available.Guidelines for Short Talk Presenters
1. Language of Presentations
Japanese or English (depend on the presenter).2. Time Allocation and Timing of Presentations
Each presentation is allocated 6 min for talk and 2 min for discussion.Time will be notified by bell signal as follows;
- One ring: 2 minutes to end of presentation (at 4 min)
- Two rings: End of presentation, start of questions (at 6 min)
- Three rings: End of questions, end of presenter’s time (at 8 min)
3. Method of Presentation
All presentations will be delivered electronically. You must bring your own laptop computer. (Please read carefully the “Technical Requirements for Your Laptop Computer" below.)4. Arriving for Your Presentation
Please bring your computer to the preview desk 20 minutes before the start of your presentation.5. Sound Output
Sound output equipment will not be available.Technical Requirements for Your Laptop Computer
- Your computer will link to the LCD projector in the meeting room via a VGA connector (also known as an RGB connector or a 15-pin D-sub connector). Please check whether your computer requires an adapter to accept a VGA connection. You must bring your own adapter.
- Be sure to bring a power cord for use in case the battery charge is exhausted.
- Adjust the settings to prevent activation of the screen saver or power-saving mode.
- To let you manage your own presentation, the podium is equipped with a display monitor, mouse, and slide control switch.
Personal computer side
Connected cable side
Guidelines for Poster Presenters
1. Posting Period
Each presentation will be posted for one day. Please mount your poster on the morning of the presentation day.2. Schedule for Mounting, Display and Removal of Posters
You must stand in front of your poster through the scheduled explanation/discussion period, and be available for questions and discussion. Please wear the yellow presenter’s ribbon on your chest.| Day | Sep.22,Thu/23,Fri. | Sep. 24,Sat. | |
|---|---|---|---|
| Mounting | 8:30〜10：00 | 8：00〜10：00 | |
| Presentation / Discussion | Odd numbers | 16：30〜17：30 | 13：15〜14：15 |
| Even numbers | 17：30〜18：30 | 14：15〜15：15 | |
| Removal | 18：30〜19：00 | 15：15〜15：30 | |
3. Display Information
Display location
The last four-digit presentation number is at the upper left corner of each panel. Use the panel that matches your number. Push pins for mounting the poster will be on the panel. Refer to poster panel layout to locate your panel.Display Dimensions
The panel space available for your poster is 90 cm wide x 150 cm high (35.4 inches wide x 59 inches high). The topic, presenter name and presenter affiliation must be in large type at the top of the poster. To allow easy identification of the poster, the lettering of the topic, presenter name and presenter affiliation should be clearly legible from at least 5 m (16.4 feet) away.Mark for Presenter’s Name
Place a small circle mark to the left of the presenter name.Display Language
The poster must be written in English. The presentation and discussion may be spoken in Japanese.Text Size
The poster text should be large enough to be legible from a distance of about 2 meters (6.5 feet). Illustrations and charts should be as large as possible.Poster Removal
Please remove your poster when the presentation time is over. The Secretariat will not keep or return posters.Poster Size
