- For Organizers / Chairpersons
- For Presenters of Symposia and Forums
- For Oral Presenters
- Notes on laptop computers
- For Poster Presenters
Requesting Concerning Use of Color in Presentation Materials
pproximately 5% of Japanese men and 8% Caucasian men have a specific type of vision that makes it difficult to distinguish between colors in a particular range, including red and green. In light of this, you are requested to take the following points into account when preparing presentation materials.
- Images of two-color staining or DNA chips should be displayed in green and magenta, not in red and green.
- Three or more strains should be displayed not only as composites containing all three colors but also with two most important colors shown alone in green and magenta. (Alternatively, images of each channel can be displayed separately.)
- In graphs and explanatory figures, it is extremely difficult to match colors shown in two separate places. For this reason, do not use only color-coded descriptions or legends for different items but also write them directly into figures. Do not differentiate between items by using different colors, but rather with different types of lines, shapes/symbols, or various types of hatching.
- On a dark background, please use white, yellow, or orange letters rather than thin, red or blue ones as much as possible
1. For Organizers / Chairpersons
1. Arrival
Please arrive at the session room at least 15 minutes prior to the session and visit the Operating Desk (located at the front, right-hand side of the room) to inform meeting staff of your arrival.
2. Punctuality and Timing
Organizers and chairpersons are expected to ensure all presentations start and end punctually as scheduled.
If there are any changes in the program, please inform meeting staff in the session room.
Meeting staff will assist with timing. Please let them know if you have any requests on reminder bells. The bells will be sounded as follows unless there is no request:
ONE ring: 2 minutes remaining
TWO rings: End of presentation and start of discussion
THREE rings: End of discussion. Allotted time is up.
2. For Presenters of Symposia / Forums
1. Language
Presentation language differs depending of sessions. (Refer to At a Glance in the Program page for presentation language of each session.)
2. Time
Allotted time varies depending on sessions.
3. Presentation Instrument
Presentations are restricted to electrical presentations using your own laptop computer.
(Please refer to “Technical requirements for your laptop”.)
You can use a laser pointer equipped with in the session room.
4. Preview
Bring your computer to “Preview Desk” in the session room 20 minutes prior to your session.
5. Audio output
Audio output is not available.
3. For Oral Presenters
1. Language
Japanese or English (by presenter’s choice)
2. Presentation Time
Time allocation: 12 minutes per presentation (10 minutes for presentation, 2 minutes for discussion)
Meeting staff will inform presenters of the time with bell signals.
The bells will be sounded as follows:
| ONE ring | 2 minutes remaining |
| TWO rings | End of presentation and start of discussion |
| THREE rings | End of discussion. Allotted time is up. |
3. Presentation Instrument
Presentations are restricted to electrical presentations using your own laptop computer.
(Please refer to “Technical requirements for your laptop”.)
4. Preview
Bring your computer to “Preview Desk” in the presentation room 20 minutes prior to your presentation.
5. Audio Output
Audio output is not available.
6. Young Scientist Award
Young Scientist Award will be selected from oral presentations made by those who applied to this award.
Applicant eligibility: students or those who earned a bachelor’s degree, master’s degree or PhD within 2 years.
4. Technical Requirements for Your Laptop Computer
- The monitor connecter “D-sub15 pin” is necessary to connect your laptop to the projector equipment provided in the presentation rooms. If your computer has a special-format monitor output terminal, bring a D-sub 15 pin conversion adaptor.
D-sub15 pin Monitor connector 
- Bring the AC adaptor for your computer.
- Deactivate password lock, screen-saver and powersaving mode in advance.
- Adjust screen resolution to 1024 X 768 pixel (XGA).
- Monitor, mouse, and slide operating switch will be set on the podium. You can operate them by yourself during your presentation.
5. For Poster Presenters
1. Poster Session Room
Exhibition Hall, Exhibition building, Sendai International Center,
2. Duration of display
Duration of poster display: one day per poster. Set up your poster in the morning of your presentation day. You are responsible for removal of your own poster.
3. Timeline of posting, presentation, discussion and removal
Attach a yellow ribbon on your chest and stand in front of your poster panel during your session.
Date |
Sep. 25 & 26 |
Sep.27 |
|
|---|---|---|---|
Posting |
8:00-9:00 |
||
Presentation / Discussion |
Odd No. |
13:30-14:30 |
14:25-15:25 |
Even No. |
14:45-15:45 |
15:40-16:40 |
|
Removal |
16:00-16:10 |
16:40-16:50 |
|
4. Posting guidelines
① Display location
The last 3-digit number of presentation numbers is shown at the upper left corner of each panel. Please find your number and put up your poster.
Tacks for putting up posters will be prepared at each panel. See Poster Panel Layout to find your panel location.
② Panel Size
Poster Panel Size: W90cm x H150cm (W35.4in x H59in)
Indicate your presentation title, author(s), and affiliation(s) at the top of poster. The letter size of these should be large enough to be clearly read at least 5m (16.4ft) away.
③ Mark of Presenter
Place a small circle mark on the left of the presenter’s name.
④ Language
Presentation and discussion can be made in either Japanese or English by presenter’s choice. For posters written in Japanese, please indicate title, author(s) and affiliation(s) in English as well.
⑤ Text size
Text on the poster should be written large enough to be read 2m (6.5ft) away. Illustrations and charts should be shown as large as possible.
⑥ Removal
Remove your poster when the poster session time is over. The Secretariat will not keep nor return posters.
